Collins Tracing Your Scottish Family History

Storing information

A family tree of the Campbell Clan, drawn as a real tree, complete with trunk and branches, from The House of Argyll and the Collateral Branches of Clan Campbell (1871) – courtesy of SoG.

Some people enjoy using family tree computer programs. A comparative table of those available is at

www.My-history.co.uk.

 Many are based on the transferable ‘Gedcom’ format, so once you have typed in your data you can move it between programs, including the one used in Genes Reunited.

Others (like me) aren’t so keen: most have limitations, or pester you for ‘vital data’ that you don’t have, almost forcing you into making misleading assumptions. Many demand dates of birth, marriage and death. From 1855 onwards in Scotland this is all very well, as these are very well recorded. Before then, however, Old Parochial Registers (and most non-Established church registers) can record baptisms, not births, and proclamations, not marriages, and few programs make allowances for such subtleties, resulting in people entering the former as the latter. Just recently I saw a Family Group Sheet giving a death date of 5 July 1617. The evidence was a burial dated 6 July 1617, and my poor client, browbeaten by the computer’s demand for a date of death, had simply guessed that the burial was the day after the death – which is in fact rather unlikely.

I prefer hand-writing family trees and keeping more detailed notes in computer ‘word’ documents. The following ‘narrative’ method allows much flexibility:

Alexander Matheson

Write everything you know about Alexander. Then write ‘his children were’ and list them:

1 Donald Matheson, the next member of the direct line, so after his name type ‘see below’

2 Alexander Matheson. Put anything you know about Alexander and his descendants here. If he had children, then write ‘his children were:

1 Hamish Matheson.

2 James Matheson: if he had offspring, then…

1 Jean Matheson

3 Margaret Matheson. If you have absolutely loads on Margaret and her descendants, you might want to open a separate ‘chapter’ for her and put her at the top of her own narrative document.

Donald Matheson, son of Alexander.

Write what you know about Donald, and so on.

Since 2002, however, these records have become available on

www.ScotlandsPeople.gov.uk.

 This is run by the General Register Office for Scotland (GROS), the National

Archives of Scotland (NAS), the Court of the Lord Lyon and an internet company, Brightsolid. You purchase a block of credits using a credit or

Pedigree conventions

• = indicates a marriage, accompanied by ‘m-’ and the date and place.

• solid lines indicate definite connections: dotted lines indicate probable but unproven ones.

• wiggly lines are for illegitimacy (though straight lines are now acceptable) and ‘x’ for a union out of wedlock.

• loops are used if two unconnected lines need to cross over, just like electricians’ wiring diagrams.

• wives usually go on the right of husbands, though only if that doesn’t interfere with the chart’s overall layout.

• Common abbreviations are:

            b.

            born

            bach.

            bachelor

            bpt. or c.

            baptized or christened (same thing)

            bur.

            buried

            d.

            died

            d.s.p. or o.s.p.

            died without children

            d.v.p. or o.v.p.

            died before father

            inft

            infant

            m.

            married

            MI

            monumental inscription

            m.i.w.

            ‘mentioned in the will of…’ followed by f. for father, gf. for grandfather and so on.

            m. proc.

            marriage proclamation

            spin.

            spinster

            test.

            testament

            unm.

            unmarried

            wid.

            widow or widower (as appropriate)

            w.wr./pr.

            will written/proved

debit card, and spend them making searches and viewing digital images of the records themselves. Searching the index to wills and testaments is free but you pay to view an image of the document. At the time of writing, the site contains the following material:

• Statutory (General Register Office) Registers: Births 1855-2006; Marriages 1855-2006; Deaths 1855-2006.

• Old Parochial Registers: Births and Baptisms 1553-1854; Banns and Marriages 1553-1854.

• Censuses: 1841, 1851, 1861, 1871, 1881, 1891, 1901.

• Wills and testaments: 1513-1901.

If, by the time you use the site, more material has been added, all well and good!

Births, marriages and deaths are

indexed

 up to nearly the present day, but for privacy reasons, digital images are only available up to 100 years ago for births, 75 years ago for marriages and 50 years ago for deaths, though you can order ‘extracts’ of these from GROS, or examine the originals at the ScotlandsPeople Centre.

The website works out more expensive than visiting the archives in Edinburgh, but if you don’t live nearby then

www.Scotlands People.gov.uk

 is a godsend. Besides bringing indexes to your computer, it has indexed the indexes, making the searching process vastly easier than ever before. And, because it’s now possible to view images of the original documents online, people across the globe can now trace their Scottish ancestors properly. This has encouraged many new people to start exploring their Scottish roots.

Take a few minutes to explore the site’s extra features. There are fairly detailed explanations of the records, and ‘Research Tools’ contains many helpful features, such as tips on reading old handwriting and understanding old money.

The calendar

Up to 1582 Britain and Europe used Julius Caesar’s calendar, with years starting on Lady Day, 25 March, but that year many Continental countries started using the calendar of Pope Gregory the Great, with years starting on 1 January. King James VI and I ordered the adoption of the Gregorian calendar starting on 1 January 1599/1600, and now that the year started in January, not March, New Year quickly absorbed many surviving pagan Winter Solstice traditions, creating the great Scots New Year festival of Hogmanay. Although James became king of England and Ireland in 1603, the calendar there did not change until 1752.

Dealing with written records

Reading old handwriting is called palaeography. Old ways of writing, or simply bad handwriting, present a real problem for genealogists. You can learn to read the former, but ghastly scrawls can defeat the most seasoned professional. For old hands, see G.G. Simpson’s

Scottish Handwriting 1150-1650

 (Tuckwell Press, 1973) and A. Rosie’s

Scottish Handwriting 1500-1700: a self-help pack

 (SRO and SRA, 1994).

www.scottishhandwriting.com

 offers online tuition on old handwriting, and there are palaeography classes available elsewhere, especially at the ScotlandsPeople Centre.

Older records in Latin can be off-putting, but you can always pay a translator or experienced genealogist. Good guides to Latin include R.A. Latham’s

Revised Medieval Latin Word-list from British and Irish Sources

 (OUP, 1965), and there is a useful list of Latin words used in genealogical documents at

www.genuki.org.uk.

 Here are some basics that appear in legal documents:

            •

Annus

            year

            •

Dies

            day

            •

Eod. die.

            same day

            •

Est

            is

            •

Filia

            daughter

            •

Filius

            son

            •

Inter alia

            amongst others

            •

Mater

            mother

            •

Matrimonium

            married

            •

Mensis

            month

            •

Mortuus

            died

            •

Natus

            born

            •

Nuptium

            married

            •

Obit

            died

            •

Parochia

            parish

            •

Pater

            father

            •

Pro indiviso

            undivided

            •

Qua

            as

            •

Sepultat

            buried

            •

Uxor

            wife

            •

Vide

            see

            •

Vidua

            widow

This extract from a nineteenth-century sasine or land grant is relatively easy to read: earlier documents can be harder to follow.

Knowing what a document is likely to say can help enormously. Examples of old documents, highlighting where to find the genealogically relevant parts, are in P. Gouldesborough’s

Formulary of Old Scots Legal Documents

 (Edinburgh, 1985).

If you’re stuck over a word you cannot read, look for others in the document that you can. By doing so you can work out how the writer formed each letter, and you can use this technique to decipher otherwise illegible words.

CHAPTER 2 Archives and organizations

Before you start research amongst records, it’s sensible to have a good idea of where to find the records you will need, online or on the ground. Here is an overview.

Edinburgh

Many of Scotland’s records are found in Edinburgh. The main port of call there is the new ScotlandsPeople Centre, opened in 2008, and housed in two adjoining, venerable institutions at the end of Princes Street, New Register House (home of the General Register Office or GROS), and General Register House. The Centre has several searchrooms, including disabled access, and offers a free two-hour ‘taster session’ each day for newcomers.

Visitors are allocated a computer terminal for a fixed daily fee (currently £10), or you can pay an hourly rate for expert help. Via the terminals you can search broadly the same material that is available on

www.ScotlandsPeople.gov.uk

 – General Registration records, censuses, Old Parochial Registers (OPRs), testaments and wills to 1901, and the Public Register of All Arms and Bearings (not yet on the website). The terminals can save up to 200 images, that can be downloaded to a memory stick for a fee, or returned to on a later visit. Check the website for the Centre’s opening times and details of how to book.

The old Sasine Office of the National Archives of Scotland, now the entrance to the Historical Search Room.

The original heraldic records are in the Court of the Lord Lyon, on the first floor of New Register House

www.lyon-court.com.

General Register House is one of the two buildings of the National Archives of Scotland (NAS, formerly the Scottish Record Office or SRO), containing many national and local records. Here are located the Legal Search Room and the Historical Search Room; the latter being the one most frequented by genealogists. The NAS’s other building, West Register House, home to its maps and court records, is a mile (1.6 kilometers) away in Charlotte Square. The NAS’s official guide is

Tracing your Scottish Ancestors

 (NAS, fourth edn, 2007) which, despite its title, is mainly concerned with its own holdings. The NAS website includes its catalogue (called OPAC, the Online Public Access Catalogue) and guides to the records at

www.nas.gov.uk/guides/.

 You can simply key a place name or family name into the catalogue and see what appears – usually a great deal. To hone searches, choose specific time periods or categories of record. To find the kirk session records for a specific parish, for example, you would key in the parish name followed by the reference CH2.

The National Library of Scotland (NLS,

www.nls.uk

) contains many useful journals and books, as does Edinburgh City Library, which also has a good collection of Scottish newspapers. The NLS Map Library is in Salisbury Place, and its collection is now accessible online at

www.nls.uk/maps/index.html.

Archives across Scotland

Scotland is well supplied with local archives, business and institutional archives. There is an increasing number of small visitor centres catering to local interest in history and genealogy, and to genealogical tourists, such as the Comainn Eachdraidh or Western Isles Historical Societies. For addresses, see the slightly out-of-date

Exploring Scottish History

 (M. Cox, ed, Scottish Library Association, 1999), or look at the tourist information website

www.visitscotland.com/

 under ‘visitor attractions’.

At present 52 archives are linked in the Scottish Archive Network (SCAN), whose catalogues can be accessed at

www.scan.org.uk.

 It’s worth looking at the site’s ‘knowledge base’ that has information on all manner of things from old legal terms and old money to a gazetteer of ‘problem places’ (SCAN includes

www.scottishdocuments.com

, whose records, slightly confusingly, are accessible via ScotlandsPeople).

Other websites useful for locating archives and records are:

Edinburgh addresses

GROS and the ScotlandsPeople Centre

New Register House,

3 West Register Street,

Edinburgh,

EH13YT

www.gro-scotland.gov.uk

The National Archives of Scotland (NAS)

HM General Register House

2 Princes Street

Edinburgh

EH13YY

www.nas.gov.uk

National Library of Scotland

George IV Bridge

Edinburgh

EH11EW

www.nls.uk

Scottish Life Archive

National Museum of Scotland

Chambers Street

Edinburgh

EH11JF

www.nms.ac.uk

See also pages 215-17 for more useful addresses.

The websites of the National Archives of Scotland and the General Register Office of Scotland.

 www.archon.nationalarchives.gov.uk – covering local archives, museums, universities and similar institutions.

 www.familia.org.uk – public library holdings of genealogical material.

 www.archiveshob.ac.uk – focuses on holdings of academic institutions.

Before visiting any archive, always check its website or telephone for opening times, what identification you may need, fees charged, and whether you need to book. Also, make sure that the records you are planning to search are likely to tell you what you are hoping to find out – this guide should help you do that.

The National Register of Archives of Scotland

The NRAS (

www.nas.gov.uk/nras

) catalogues privately- or publicly-held papers of many individuals, families, landed estates, clubs, societies, businesses and law firms. Its online catalogue is particularly useful for finding estate papers of families who may have been your ancestors’ landlords, or archives of businesses that may have been your family’s employers.

Genealogical Societies

The Scottish Genealogy Society (

www.scotsgenealogy.com

) was founded in Edinburgh in 1953 to promote research into Scottish family history and to encourage the collection, exchange and publication of material relating to Scottish genealogy and family history. It has an excellent library, keeps a register of people researching specific surnames, and publishes a quarterly magazine,

The Scottish Genealogist.

The old kirk at Inchnadamph, Sutherland, now beautifully restored by Historic Assynt (www.historicassynt. co.uk) as a focal point for studying the genealogy and history of Assynt.

The Society of Genealogists (SoG) in London has a vast collection of printed and manuscript sources covering all the British Isles, including a great deal for Scotland. A summary of its Scottish holdings is at

www.sog.org.uk/prc/sct.shtml.

 Its largest manuscript collection is The MacLeod Collection, comprising the working papers of Revd Walter MacLeod and his son John, both professional genealogists in Edinburgh from about 1880 to 1940. Its 83 boxes are in rough surname order, though seem to contain mainly notes, not finished reports.

The GOONs or Guild of One Name Studies (Box G, 14 Charterhouse Buildings, Goswell Road, London EC1M 7BA, 0800 011 2182,

www.one-name.org

) includes many members studying Scottish surnames.

Scottish family hi